Document Control Coordinator (JP4385)

Location: Thousand Oaks, Ca
Date Posted: 06-14-2018
Job Title:  Document Control Coordinator (JP4385)
Location: Thousand Oaks, Ca
Type: Contract
Duration: 12 months with possible extension
Rate: $18-20/Hr.
3Key Consulting Inc. is looking for Document Control Coordinator for a global, CA-based, bio-pharmaceutical company.
This role will work both independently and in a team environment. He/she is primarily responsible for the management of controlled documentation for R&D, but will also be responsible for any number of other assigned operational activities. This role will be responsible to coordinate and maintain complex operational and compliance-critical administrative support activities, which may include preparing for and processing workflows for controlled documents (e.g. Standard Operating Procedures [SOPs]) in the electronic management system, overseeing completion of those workflows, manage release and control of updates to documents, tracking status and performing follow-up activities at a future date (e.g. completing final workflow activities 1 day – 6+ weeks later).

This role may also provide QC checks and editing of controlled documents/reports/forms (eg, formatting, editing) against R&D templates and style guide giving consideration to usability and ensuring accuracy, consistency and quality.
Additional responsibilities will include managing/maintaining required SharePoint Online sites and run data searches and clean, format, and organize resulting data/reports in Excel.

This role will be required to follow step-by-step instructions and must perform repetitive functions consistently and accurately. He/she may act as a department representative to communicate and educate clients on R&D document processes, answer general questions, troubleshoot problems, with complaint resolution.
Top 3 Must Have Skill Sets:
  • Excellent IT proficiency, with working knowledge of document management systems, SharePoint Online and Microsoft Office.
  • Ability to complete assigned tasks unsupervised or as part of a team, and according to local standards and procedures.
  • Excellent written and oral communication skills, with ability to present information to others clearly and concisely.
  • Day to Day Responsibilities:
  • Act as document coordinator to manage controlled documents within electronic repository, including maintaining metadata and managing workflows
  • Maintaining SharePoint Online sites and other electronic systems/document repositories
  • Perform operational activities such as running, cleaning, formatting and organizing data searches/reports using Excel
  • Following training, work independently to QC documents according to template/style guide
Employee Value Proposition: Great team environment.
Red Flags: Someone without SharePoint Online experience
Interview Process:  Phone Screen Face to Face interview
3KC Talent Acquisition Team
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