Senior Associate Contract Management (JP4418)

Location: Tampa, Florida
Date Posted: 06-21-2018
Job Title:  Senior Associate Contract Management (JP4418)
Location: Tampa, FL. (33601)
Employment Type:  Contract
Business Unit:  Advanced Analytics and Knowledge Mangement
Duration: 5+ months (likely extensions)
 
3Key Consulting Inc. is recruiting for a Senior Associate Contract Management 1-2 years’ experience in contract management for renewals of IT hard/software purchases, licenses, and some procurement experience for a global, CA-based, bio-pharmaceutical company.
 
Job Description:
  • This position is responsible for management and tracking of Software and Maintenance Support Licenses an Information Systems dept.
  • Creating & executing a simple project plan to complete the tasks for upcoming renewals prior to the termination date.
  • Schedule license renewal review meetings with affected Amgen departments & vendors.
  • Produce monthly status report on the progress of renewals.
  • Collect contacts by department for each license.
  • Create an analysis of the cost of renewals by Vendor, by License for previous year vs current year.
  • Calculate charge backs to departments. based on usage of licenses.
  • Issue Purchase Orders for each renewal and track Invoice posting against Purchase Order to ensure payment.
 
Top Must-Have Skill Sets:
  • Contract Management for Renewals (prefer the Contract be for IT hardware or software purchases).
  • Procurement experience preferred; understand the Procurement-To-Pay process, and the relationship between an Invoice and a Purchase Order.
  • Basic knowledge of contract language and general software license terms such as, MSAs, terms & Conditions, Renewal Dates, Amortization, Named Licenses, Max Users licenses, Core licenses, Server or Desktop licenses, Concurrent licenses).
  • Proficient in MS Excel able to create spreadsheets, Pivot Tables and simple Charts. MS PowerPoint simple presentations with inserts from spreadsheets.
 
Day to Day Responsibilities
  • Create a list of all renewals, vendor contacts, due dates, Amgen parties responsible for paying for renewals.
  • Create and manage a schedule to complete the list of deliverables with due dates to meet the renewal dates.
  • Assign responsibilities to the parties involved.
  • Hold meetings with vendors and Amgen stakeholders to keep the process moving.
  • Calculate the chargeback to each stakeholder for the Purchase Order(s), track invoices paid.
  • Create a monthly report on the status of the renewals.
  • Provide data from this process to management for development of 2019 budget.
 
Basic Qualifications:
  • Procurement experience preferred; understand the Procurement-To-Pay process, relationship between an Invoice and a Purchase Order
  • Basic knowledge of contract language and general software license terms such as, MSAs, terms & Conditions, Renewal Dates, Amortization, Named Licenses, Max Users licenses, Core licenses, Server or Desktop licenses, Concurrent licenses)
  • Proficient in MS Excel able to create spreadsheets, Pivot Tables and simple Charts.
  • MS PowerPoint simple presentations with inserts from spreadsheets.
 
Why This Position Is Open:
Supplement additional workload on team
 
Employee Value Proposition:
This is a fantastic opportunity for someone to get their foot in the door at Amgen.
 
Red Flags:
  • Candidate must have worked in a procurement or contract management role. We don't need an expert negotiator.
  • If Candidate has an extended vacation of more than 1 week during this period that would be a problem.
  • Candidate requires Work-From-Home; we can accommodate on an occasional basis but not regular basis.
  • Candidate must report to the office. Hours are 8a – 5p OR 9a - 6p.
 
Interview process:
One phone interview, one panel interview with 2 - 3 stakeholders.
 
 
We invite qualified candidates to send your resume to resumes@3keyconsulting.com.
If you decide that you’re not interested in pursuing this particular position, please feel free to take a look at the other positions on our website www.3keyconsulting.com. You are also welcome to share this posting with anyone you think might be interested in applying for this role.
 
Regards,
 
3KC Talent Acquisition Team
 
 
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