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Associate Project Management Coordinator (JP5192)

Thousand Oaks, CA · Biotech/Pharmaceutical
Job Title:  Associate Project Management Coordinator (JP5192)
Location: Thousand Oaks, CA.
Employment Type:  Contract
Business Unit:  Global Medical Operations
Duration: 1+ years (likely extensions)
 
3Key Consulting Inc. is recruiting for an Associate Project Management Coordinator with 1 - 3 years’ project management experience, knowledge of accounting and finance and agility to learn for a global, CA-based, bio-pharmaceutical company.
 
Job Description:
  • Support budget activities.
  • Take and/or type meeting minutes.
  • Aids in various administrative tasks regarding budgets, including opening and monitoring purchase orders as well as setting up vendors, creating goods receipts and follow up to ensure execution.
  • Keep budget information up to date in budgeting system, including creating records, assigning actuals and performing quality control.
  • Should be organized, reliable, and respond promptly to requests.
  • Ability to prioritize.
  • Perform tasks independently with minimal supervision, in addition to working on teams to accomplish tasks.
  • Coordination with the project team and manager is essential.
 
Top Must-Have Skill Sets:
  • Excellent Attention to Detail.
  • Knowledge of accounting or finance.
  • Proficient at picking up systems.
  • Business Acumen.
  • Communication skills.
 
Day to Day Responsibilities
  • Triaging and ensuring all Purchase Order and Budget Compliance Requests are processed within SLA.
  • Opening Purchase Orders.
  • Following up on issues in MyBuy.
  • Setting up Vendors in GSDM.
  • Creating Goods Receipts.
  • Administrative Support in Pre3
    • Map Actuals for Non-PO work.
    • Quality Control on Pre3 Entries (Alignment).
    • Running & Formatting Reports.
  • Supporting Global Medical Budget Lead as necessary
 
Basic Qualifications:
  • Accounting, Finance, Vendor Management experience.
  • MS Office, proficiency.
  • SharePoint,SAP experience preferred.
  • Strong written and verbal skills.
 
Preferred Qualifications:
  • 2-3 years of work experience an operational role.
  • Education background in business or finance. Targeting bachelors or masters degree.
 
Why This Position Is Open:
Supplement additional workload on team.
 
Employee Value Proposition:
This person will a lot of visibility into the Oncology pipeline. All purchases for Amgen will be coming through this group. They will have visibility into oncology, CV and neurology.
 
Red Flags:
  • Overly qualified for the position - likelihood of leaving at first opportunity.
  • Lack of specificity in their resume.
  • Errors/Typos in the resume - the person needs excellent attention to detail.
 
Interview process:
Phone followed by in-person interview.
 
We invite qualified candidates to send your resume to resumes@3keyconsulting.com.  If you decide that you’re not interested in pursuing this particular position, please feel free to take a look at the other positions on our website www.3keyconsulting.com. You are also welcome to share this posting with anyone you think might be interested in applying for this role.
 
 
Regards,
 
3KC Talent Acquisition Team
 
 
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