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Senior Associate Supplier Performance Management (JP8070)

Thousand Oaks, CA · Biotech/Pharmaceutical
Job Title: Senior Associate Supplier Performance Management (JP8070)
Location: Thousand Oaks, CA 91320
Employment Type: Contract
Duration: 12 months with likely extensions
Job posting date: Jan 8,2021
Note: Remote
3 Key Consulting is hiring a Senior Associate Supplier Performance Management for a consulting engagement with our direct client, a leading global bio-pharmaceutical company.
Job Summary:
Purpose of this role is to ensure timely and accurate support, oversight and maintenance of R&D Global Development Operations (GDO) Supplier Performance Management (SPM) processes, documents and tools.

Main Responsibilities:
  • Provide administrative support for supplier evaluation and qualification activities
  • Organize/support required internal meetings (e.g. monthly team meetings and bi-annual face-to-face meetings) and external functional management supplier meetings (monthly and quarterly)
  • Assist with management of supplier governance related documents (e.g. SOPs, Guides, QRGs, meeting minutes, qualification reports)
  • Act as owner/administrator for maintenance and development of internal SharePoint Online sites
  • Maintain Microsoft Access & Excel databases and email distribution lists
  • Support submission and maintenance of documents to electronic Trial Master File (Veeva Clinical)
  • Support inspection readiness activities (e.g. compiling documentation pre-requests, database clean-up)
  • Lead/support SPM related third-party actions (e.g. IS risk assessment requests, creation of Purchase Orders, CDA requests, requests for signatures through DocuSign)
  • Support SPM governance activities, including input into operating reviews, collection and reporting of metrics
  • Support supplier issue management or other identified SPM quality issues
  • Contribute to departmental and cross-functional initiatives and special projects as identified by management or business need
  • Support new staff on-boarding activities

    Soft Skills:
  • Excellent verbal and written communication skills.
  • Communicates effectively and has a problem-solving mindset
  • High attention to detail/reporting accuracy, while also able to focus on the overall problem/solution
  • Completes projects and makes decisions with minimal direction
  • Ability prioritize when needed to complete assignments
  • Tolerance of ambiguous situations
  • Provides analyses and recommendations to support decisions by team management
  • Time Management

    Preferred Experience/Skills:
  • Experience in working with virtual teams within different regions and cultures.
  • Proficient in discerning, high quality verbal and written communication.
  • Experience in Veeva systems (Veeva Clinical eTMF or Veeva QualityDocs)
  • Experience with creating and managing SmartSheets, MS Teams or similar collaboration tools
  • Experience with using DocuSign and Microsoft Access
  • 5+ years’ experience preferably in R&D/pharmaceutical industry, with knowledge of supplier/vendor management and/or general GxP quality compliance

Top Must have Skill Sets:
  • Strong computer & Microsoft Office skills and experience creating/maintaining SharePoint Online sites
  • Strong Project management and organizational skills, as well as experience organizing and managing meetings and teams
  • Ability to work independently and as a team player, demonstrating excellent collaboration and people management skills.
Day-To-Day Responsibilities:
Support day to day SPM activities, including meeting support, SPO/Smartsheet maintenance, support
for document management, issue management.
Employee Value Proposition:
Gaining experience in vendor/supplier management, clinical trials
Red Flags:
  • No experience in regulated industry
  • No experience in project management
  • No experience in Microsoft Office (Outlook, Excel, PPT, Word, OneNote)
  • Lack of experience working remotely
Interview Process: Telephone screen and then virtual F2F interviews

Interviews Tuesday, Wednesday and Thursday
We invite qualified candidates to send your resume to resumes@3keyconsulting.com. If you decide that you’re not interested in pursuing this position, please feel free to look at other positions on our website www.3keyconsulting.com. You are welcome to also share this posting with anyone you think might be interested in applying for this role.
3KC Talent Acquisition Team
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