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Senior Executive Assistant    (JP9932)

Thousand Oaks, ca · Biotech/Pharmaceutical
Job Title: Senior Executive Assistant (JP9932)
Location: Thousand Oaks, CA    
Employment Type: Contract
Business Unit: Worldwide OPS Manufacturing
Duration: 12 months with likely extensions
Job posting date: 3/11/2022
Note: This position will be primarily remote, but the candidate needs to be local to USTO to come onsite when needed

3 Key Consulting is hiring a Senior Executive Assistant  for a consulting engagement with our direct client, a leading global bio-pharmaceutical company.

Job Summary:
  • The Senior Executive Assistant will be responsible for providing senior level administrative support and partnership to the Vice President of External Supply.
  • The External Supply organization is a dynamic and diverse organization spread across the globe requiring agility and responsiveness to a variety of cultures and geographical needs. We operate as one team.
  • Administrative work assignments will involve interactions with a wide range of leadership across Amgen and with high level, international executives both internal and external to Amgen. The Senior Executive Assistant will coordinate other administrative support for the External Supply organization to drive a collaborative teamwork environment and cross site engagement.

Responsibilities include:
  • Orchestrating executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring the VP is appropriately represented at all forums
  • Leading and/or handling initiatives and programs from the VP office as needed
  • When needed, will serve as a backup to the Senior Executive Associate for the Senior Vice President of Manufacturing
  • Maintaining the External Supply distribution lists and may be called upon to support External Supply wide communications
  • Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and directing incoming meeting invitations, calls, and correspondence
  • Plan and coordinate work to ensure the executive has appropriate time to perform his/her duties and to be present on time and prepared for his/her commitments
  • Prepare the VP with pre-read and briefing documents in advance of daily meetings
  • Coordinate arrangements for and complete key tasks to successfully run a variety of global business meetings using latest virtual and digital technologies
  • Conserve the VP's time by acting as a delegate within some of Amgen’s systems and processes as allowed by delegation requirements, as well as initiating calls and teleconferences
  • Maintain a keen awareness of and sensitivity to global time zones, as the External Supply team is comprised of many international staff members
  • Schedule, coordinate, and track events related to the VP External Supply office
  • Coordinate domestic and international travel arrangements amidst dynamic business requirements
  • Preparation and processing of expense reports
  • Setting up of interviews, as needed
  • Proficiency in all current Amgen technologies and platforms
  • Prioritize in an agile, evolving environment
  • Maintain a steadfast level of confidentiality and integrity with all information that flows through the role

    Basic Qualifications
  • Associate’s degree and 4 years of Executive Administrative experience OR
  • High school diploma / GED and 6 years of Executive Administrative experience

Preferred Qualifications
  • Associate’s or Bachelor’s degree
  • 10 years of administrative experience, with 5+ of those years supporting a senior executive level leader
  • Amgen experience
  • Solid knowledge of computer software (Workday, Concur, PowerPoint, Word, etc.)
  • Excellent communication skills (verbal and written), and excellent phone etiquette
  • Good judgment, creativity, flexibility and initiative in resolving issues; strong abilities in prioritizing, handling multiple tasks, tracking and reporting the status of assignments and activities, and resolving problems with limited oversight; demonstrated ability to mentor peers
  • Proactive thinking and anticipation of business needs and requirements
  • Demonstrated ability to manage a multitude of tasks, and comprehend the subject matter of each task
  • Demonstrated ability to effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes
  • Ability to work in a fast-paced environment
  • Ability to prioritize projects of greater importance
  • Excellent time management and project management skills
  • Excellent Team player

Top Must have Skill Sets:
  • MUST have executive administrative experience.
  • MUST be able to multitask and prioritize responsibilities in an ever-changing environment. Dependable, resourceful, and able to problem solve with minimal supervision.
  • Professional, proactive and excellent people skills. Collaborative team player.

Employee Value Proposition: Growth/ opportunity

Red Flags:
  • Unprofessional, doesn’t ask questions, and/or has poor listening skills.
  • Lack of previous executive assistant experience.
  • The ideal candidate needs to be able to take initiative and be confident in their decision making.

Interview Process:
interview with hiring manager via WebEx 

We invite qualified candidates to send your resume to resumes@3keyconsulting.com. If you decide that you’re not interested in pursuing this position, please feel free to look at other positions on our website www.3keyconsulting.com. You are welcome to also share this posting with anyone you think might be interested in applying for this role.

3KC Talent Acquisition Team
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